Process purchase invoices without retyping

Every invoice looks different, but the work is always the same: capture the data, check it, match it to a purchase order and book it. We automate that with AI, connected to your own accounting system. Your team only looks at the invoices that need attention.

How it works

1. Receive. Invoices arrive through a dedicated email address, portal or folder. Several PDFs in one email are no problem.
2. Extract. AI pulls out supplier, invoice number, dates, lines, VAT, total and payment details, even for new suppliers and unfamiliar layouts.
3. Check. Does it add up? Do we know this supplier and IBAN? Has this invoice number been booked before?
4. Match. Where possible, we match the invoice to the purchase order and goods receipt.
5. Pre-book. With ledger account, cost centre and VAT code, ready in your accounting system.
6. Exceptions to a person. Anything unusual or uncertain goes to a work queue, with an explanation.

What it delivers

• Less manual work per invoice, and a shorter lead time from receipt to payment.
• Fewer errors and fewer duplicate payments.
• Protection against invoice fraud, such as invoices with changed bank details.
• Better oversight, because every invoice and every decision is logged.

How much it saves you depends on your volume and current way of working. The free AI scan gives a first indication; in a quick scan we calculate it with your own figures.

Integrations

We connect to mainstream packages such as Exact Online, AFAS, Xero, SAP Business One and Microsoft Dynamics. Using something else? We look at what is possible together.

Secure and under control

• Processing in European data centres or in your own cloud environment.
• Your invoices are never used to train third-party AI models.
• You set the limits: for example, always approve above a certain amount, and for new suppliers or bank accounts.